Full Parish Council meeting
April 26th 2022
7:30 pm - 9:00 pm
1. Apologies for absence
2. Declarations of interest on any agenda item
3. Declaration of gifts
To consider any requests for dispensations relating to agenda items.
6. Chair’s announcements
7. To note the Clerk’s report
8. Approval of minutes from previous meetings
9. Membership subscriptions, annual contract renewals and ervice agreements
a. Cornwall ALC: To note the communication from Cornwall Association of Local Councils and to approve the continuation of the subscription @ £749.18 (ex V.A.T.)
b. Institute of Cemetery & Crematorium Management (ICCM): To consider approval of the annual subscription at £95.00
c. Scribe accounting package: To approve the continuation of the Annual Software Licence @ £468.00 ex V.A.T. for unlimited users.
d. Cornwall Council parking SLA: To consider approval the Service Level Agreement, from April 2022 to March 2023, with Cornwall Council Civil Parking Enforcement Services and to agree a budget.
e. West Street Car Park machine: To approve the maintenance renewal fee of £650.94 ex V.A.T. from Flowbird
f Hand wash dryers in the public toilets: To note the communication from the Wallgate regarding the servicing of the washer / dryer Wallgate machine in the public toilets.
a. Council’s bank balance: To note the Council’s bank balance
b. Finance report: To notes the Clerk’s finance report
c. Bank reconciliation report: To note the completion of the bank reconciliation report for March 2022 and internal control checks completed by Cllr Roberts and Cllr Lewis on Friday 1st April 2022.
d. Finance committee recommendations:
e. Monthly payments
11. Grants, donations, and community support
a. Support for Ukraine:
Update on local support for Ukraine
b. Cornwall Air Ambulance donation request:
c. Millbrook Preschool funding request:
d. Queens Platinum Jubilee memorabilia:To consider the purchase of Jubilee mugs or alternative memorabilia for the children of the parish. (See document from the Parish Clerk).
12. Traffic & Transport
a. Bike hoops: To review the presentation from Mr Jim Woffenden and to agree the recommendations regarding the purchase of bike hoops.
b. Bike lockers: To review to quotation from Bikeaway and to consider purchasing two x bike lockers for West Street car park.
c. Prioritised Traffic & Transport issues in the parish: to request a proposal from Aecom.
13. Climate change and environment
a Rame Centre Window Display: Update
b. EV Charging Points in West Street Car park:
(i) General progress update from Cllr Mattholie
(ii) Selection of preferred EV charge point supplier
(iii) To consider formally accepting the EV charge point supplier quotation prior to lease agreement amendments being finalised.
14. Policies and procedures
a. Expenses policy
To consider approval of the NALC Model expenses
b. Finance committee terms of reference:
c. Kernow Lounge Licence agreement:
To consider amendments for the licence agreement for use of the Tanyard by Kernow Lounge.
d. GDPR / Use of personal emails: Update from Clerk
15. Annual Parish meeting
a. Update on arrangements for the Annual Parish meeting: 14th May 2022
b. Annual Parish meeting event costs: To agree a budget for refreshments and event costs.
c. Enhanscapes Community Engagement project: To consider approval of the quotation from Enhanscapes for a ‘walk and talk’ around Millbrook Lake.
To consider the proposal from Seadog.IT for the installation and set up a website calendar at a cost of £120.00.
17. Office costs, staff training & Development and general maintenance
a. Tanyard lighting: To agree a budget for replacement lighting in the Tanyard.
b. Council Office window: To review the quotation(s) from 1st Glass Windows for a replacement office window and to approve a budget.
c. Office equipment: To agree a budget for the purchase of a monitor screen for the Admin Support Officer.
d. Website training: To agree the quotation from Seadog.IT for website training at a cost of £95.00.
18. Correspondence and matters to note