Parish Council meetings
With the exception of August and December, the Parish Council meets on third Tuesday of every month. The agenda is published on our website under the meetings pages, displayed on the Parish Council office window and the noticeboard by the public toilets.
Parish Council meeting attendance register
Delegation / decision making processes -
Committees and Working Groups
Section 101(1) of the Local Government Act 1972 defines the arrangements which permit a council to delegate the performance of its statutory and legal responsibilities to:
- a committee
- an officer of the authority
- any other local authority.
When a council delegates its responsibility to a committee, sub-committee, officer or other local authority, they are acting for and on behalf of the council.
There are some decisions which must be made by the full council. Under section 101(6) of the Local Government Act 1972, the levying or issuing of a precept can only be discharged by the full council.
Further information is available on NALC legal topic LTN1, ‘Councils’ Powers to discharge their functions’.
General Power of Competence
- The intention of the legislation is that eligible local authorities will no longer have to identify specific powers to undertake an activity. As a result, the risk of legal challenge will be reduced. It is stated in the above Statutory Instrument that:
“The Government’s intention in providing eligible parish councils with the general power of competency is to better enable them to take on their enhanced role and allow them to do things they have previously been unable to do under existing powers”.
- .Under the new legislation, eligible town councils have “the power to do anything that individuals generally may do” as long as they do not break other laws. It is intended to be the power of first, not last resort. The eligible council has to ask itself if an individual is allowed to do it. If the answer is “yes”, then a town or parish council is normally permitted to act in the same way.
- The Local Government Association: The General Power of Competence: Empowering councils to make a difference.
- The House of Commons Library: The General Power of Competence
Having met the conditions of eligibility, as defined in the Localism Act 2011 and SI 965 ‘The Parish Council’s (General Power of Competence) (Prescribed Conditions) Order 2012:
- The number of Councillors elected at the last ordinary election (May 2021), or at a subsequent by-election, equals or exceeds two thirds of its total number of Councillors
- The Parish Clerk holds at least one of the sector specific qualifications and has passed CILCA Unit 7 General Power of Competence
during the Parish Council meeting held on 16th November 2021, the Parish Council voted to adopt the General Power of Competence.
At Annual Parish Council meeting held on 24th May 2022, a resolution was passed "having met the prescribed conditions to adopt the General Power of Competence the Council reaffirms its eligibility." - Minute 9i
Millbrook Parish Council's Standing Order 6jxii, state "In an election year, to make arrangements with a view to the Council becoming eligible to exercise the general power of competence in the future".
Community groups may apply to the Parish Council for grant funding. Applications can be filled in using the online form.
Alternatively, if you would prefer a copy to be emailed to you please email the Parish Clerk. email@example.com.
Financial regulations are standing orders to regulate and control the financial affairs and accounting procedures of a local council. The financial regulations, as opposed to the standing orders of a council, include most of the requirements relevant to the council’s Responsible Financial Officer.
- MPC Financial Regulations
- Financial Risk Management Scheme 2021_Approved 20/04/2021, Minute 270e
- MPC Statement of Internal Control, Approved 20/04/2023
- MPC Asset Register
The Council's budget and annual reports can be viewed by clicking the relevant year under the Finance tab:
Millbrook Parish Council's core documents
Millbrook Parish Council has adopted the template from Cornwall Association of Local Councils. Amendments are shown on page 1.
- Standing orders are the written rules of a local council.
- Standing orders are essential to regulate the proceedings of a meeting.
- A council may also use standing orders to confirm or refer to various internal organisational and administrative arrangements.
- The standing orders of a council are not the same as the policies of a council but standing orders may refer to them.
Local councils operate within a wide statutory framework. NALC model standing orders incorporate and reference many statutory requirements to which councils are subject. It is not possible for the model standing orders to contain or reference all the statutory or legal requirements which apply to local councils. For example, it is not practical for model standing orders to document all obligations under data protection legislation. The statutory requirements to which a council is subject apply whether or not they are incorporated in a council’s standing orders.
The model standing orders do not include model financial regulations. Financial regulations are standing orders to regulate and control the financial affairs and accounting procedures of a local council. The financial regulations, as opposed to the standing orders of a council, include most of the requirements relevant to the council’s Responsible Financial Officer. Model financial regulations are available to councils in membership of NALC.
Millbrook Parish Council's policies and terms of reference
|POLICY / TERMS OF REFERENCE||DATE FIRST ADOPTED||MOST RECENT DATE REVIEWED|
|MPC Asset & Open Spaces Task Group Terms of Reference||15/06/2021||16/05/2023, Minute 9b|
|MPC Climate and Environment Terms of Reference||23/03/2023 Minute 124||16/05/2023, Minute 10c|
|MPC Finance Committee Terms of Reference||February 2018||16/05/2023, Minute 10d|
|MPC Planning Committee Terms of Reference||January 2018||15/03/2022, Minute 156b|
|MPC Staffing Committee Terms of Reference||September 2017||20/06/2023, Minute 40.3|
|MPC Traffic & Transport Advisory Task Group Terms of Reference||21/11/2017||19/07/2022, Minute 47b|
|MPC Christmas and Events Task Group||18/10/2022, Minute 85a|
|MPC Code of Conduct||Feb 2013||May 2021|
|MPC Complaints policy||21/11/2017||18/05/2023, Minute 10g|
|MPC Disciplinary policy||19/01/22, Minute 126c||21/02/2023, Minute 144c|
|MPC Environment & Climate Change||20/09/2020, Minute 155c||08/06/2022, Minute 27b|
|MPC Equal Opportunities policy||21/11/2017||28/06/2022, Minute 27c|
|MPC Expenses policy||26/04/2022, Minute 173a||15/11/2022, Minute 107b|
|MPC General public privacy notice||May 2018||18/05/2021, Minute 21(ii)|
|MPC Grievance policy||January 2018||19/11/2022, Minute 126b|
|MPC Health & Safety Policy||15/02/2022
|21/02/2023, Minute 144e|
|MPC Lone worker policy||September 2017||18/10/2022, Minute 86a|
|MPC Press & Media policy||24/05/2022|
|MPC Memorial Bench & Tree policy||20/07/2021||19/07/2022, Minute 47d|
|MPC Publication Scheme Reviewed||September 2020||18/05/2021, Minute 21(i)|
|MPC Retention policy
Appendix - list of documents for retention or disposal
|16/05/2023, Minute 10i|
|MPC Sickness & Absence policy||19/01/2022, Minute 126d||21/02/2023, Minute 144d|
|MPC Statement of Internal Control||21/04/2022, Minute 270e||21/03/2023, Minute 158.9|
|MPC Training policy||September 2017||15/11/2022 Minute 107f|
|MPC Use of Council land and property||15/02/2022, Minute 140a||16/05/2023, Minute 10j|
Policy review procedures
During the Council meeting held on 18th May 2021, it was agreed that the Council reviews the Terms of Reference as part of a rolling programme throughout the year. Minute 13.
Millbrook Parish Council Weed Control Policy
Weed control is needed to prevent blockages to gutters and storm drains and to protect road and pavement surfaces from damage.
Weed control will be limited to man-made surfaces, pavements, paved areas, gutters and gravelled areas.
The only possible exception to this would be to eradicate invasive species such as Japanese knot weed with specific treatment.
The Parish Council favours hand-weeding by volunteers and council staff as the prime method of weed control.
If further weed control is required the Parish Council reserves the right to use approved herbicide subject to the following:
- Only materials approved by the Government code of practice for use in public areas will be used.
- Such materials will not be used near streams and water courses.
- Warning signs will be displayed when herbicides are being applied.
- Herbicide will only be applied by suitably equipped trained operatives who hold the relevant qualifications.
- A record of all herbicide use detailing date, time, location and area covered is held by the Parish Council.
- All appropriate health and safety regulations will be followed.
16th February 2016
The Clean Neighbourhoods and Environment Act 2005 empowered local authorities to implement Dog Control Orders, after appropriate consultation. Dog Control Orders may restrict where you can walk your dog (on or off the lead) and how many dogs you can walk at one time. Dog Control Orders made it an offence if a person in charge of a dog failed to clean up its faeces. Designated land is any land that is open to the air and to which the public are permitted to have access by way of payment or not. See dog fouling for more information, or report dog fouling to the Council.
Cornwall Council have introduced a Dog Fouling Order that covers all of Cornwall. This is to ensure all areas of Cornwall have the same levels of enforcement for dog fouling.
Failing to clean up after your dog has fouled will result in a fixed penalty being issued. This is for £100 or prosecution where, if found guilty, you would face a maximum fine of £1000.
We only have a limited number of Dog Welfare and Enforcement Officers in Cornwall.
However, there are a number of other officers who are able to issue fixed penalties. Many of these are not uniformed officers. Most PCSOs can also issue fixed penalties. This means that there is a relatively high chance that you will be caught should you not clear up after your dog has fouled.
In 2020, Millbrook Parish Council has a Service Level Agreement with Torpoint Town Council for the services of their Dog Enforcement Officer.
SLA with Torpoint Town Council
It is not an excuse in law that you were not aware of the fact that the dog had fouled. You can be held responsible even if you did not see the incident, or if it is witnessed whilst your dog is straying.