Date
July 20th 2021
Time
7:30 pm - 9:00 pm
1. Public forum and County Councillor report
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda (SO3e). The period of time designated for public participation at a meeting in accordance with Standing Order 3(e) shall not exceed 30 minutes unless directed by the Chair of the meeting. (SO3f). Subject to standing order 3(f), a member of the public shall not speak more than five minutes. (SO3g). In accordance with Standing Order 3(e), a question shall not require a response at the meeting nor start a debate on the question. The Chair of the meeting may direct that a written or oral response be given. In order to keep physical meetings to a minimum time limit, the Council requests that any questions are emailed to the Clerk ahead of the meeting (theclerk@millbrook-pc.gov.uk). If a member of public still wishes to address and has not submitted an email a response will be considered at the discretion of the Chair of the meeting.
2. Apologies for absence
3. Declaration of interests, gifts and dispensations
4. Chair’s announcements
5. Clerk’s report / update
6. Update on Councillors attending Code of Conduct training
7. Approval of minutes from previous meetings
To approve the minutes of the full parish council meeting held on 15th June 2021.
8. Finance
a. To note the Council’s bank balance
b. To review the Clerk’s finance report – Scribe reports shown below:
https://millbrook-pc.gov.uk/wp-content/uploads/2021/07/AI8b-Detailed-payments-01.04.21-to-17.07.21.pdf
https://millbrook-pc.gov.uk/wp-content/uploads/2021/07/AI8b-Detailed-receipts-01.04.21-to-17.07.21.pdf
https://millbrook-pc.gov.uk/wp-content/uploads/2021/07/AI8b-Receipts-and-payments-by-Cost-Centre-yearly-comparison.pdf
https://millbrook-pc.gov.uk/wp-content/uploads/2021/07/AI8b-Receipts-and-payments-by-Cost-Code.pdf
c. To approve the payments as presented by the Clerk.
To confirm bank signatories and to appoint a new bank signatory.
9. Grants and donations
In January 2021, The Ministry of Housing, Communities and Local Government (MHLG) notified the National Association of Local Councils (NALC) that the appropriate sum for the purpose of section 137(4) of the Local Government Act 1972 (the 1972 Act) for Parish and town councils in England for 2021 is £8.41 per elector. The relevant population is the number of persons on the electoral roll for the town, parish or community as at 1st April.
The number of on the electoral roll for Millbrook in April 2021 = 1838.
The total the amount the Parish Council can spend in the year 2021-22 must not exceed 1838 x £8.41 = £15,449.17
The Council’s annual budget for Section 137 grant funding is £15,200.
MPC Section 137 funding to date:
20/04/2021, Minute 268 – The Peninsula Trust £5,000
15/06/2021, Minute 36 – Millbrook Football Club £1,200
The funding requests below are listed in order of being received:
a. Millbrook Village Hall Management Committee: To consider the funding request of £1,600 for funding the electric costs (labour and materials) required for the installation of the Air Source Heat Pump.
b. Pighill Woods CIC: To consider the funding request of £2,000 for the purchase of two new chainsaws at £700 and tree climbing equipment at £1,300.
c. Millbrook Football Club: To consider the funding request of £1,500 for a public access Emergency AFD defibrillator located on the gable end of the clubhouse exterior in a code locked public access safety box.
Email received from Mr Mark Pratten: Please see attached grant application for a public access AFD managed and maintained and located externally at Millbrook football club.
Also the details of the FA deal however the price on the flyer doesn’t include the safe storage box or installation.
So that is included in the full grant costing
I hope that the Parish can consider this as a vital piece of additional lifesaving equipment for our community.
I look forward to hearing from you soon.
10. Traffic & Transport
a. Update from the Rame Peninsula Public Transport Users Group meeting held on 23rd June 2021.
b. To note the communication from Mr Will Glassup, Cormac Highways
c. Does the Council wish to agree a budget for the purchase cast iron bollards for the bottom of Blindwell? The estimated cost received from Cormac Highways £2,100 for seven new bollards plus £300 to supply and install. Cormac are unable to commit an installation date.
11. Asset & Open Spaces Task Group
a. To approve draft policy for Memorial benches and trees.
b. To approve the sale of the Council’s Road Sweeper / Green machine.
c. To agree a budget for the purchase of replacement vandal proof toilet roll dispensers and noticeboards, which would display emergency contact information.
Stainless jumbo roll toilet tissue dispenses £53.98 each ex V.A.T.
A1 Lockable poster cases £62 each ex V.A.T.
Labour costs, to include additional fixings and specialist tools = £70.00.
d. To agree actions to take forward to the next Asset & Open Spaces Task Group meeting.
12. Millbrook Skate Park
a. Skatepark fundraising:
To approve an amendment to minute 39 from the Council meeting held on 15th June 2021.
Millbrook Parish Council agreed to be the accountable body for funds raised for future updating of Millbrook Skatepark. Whilst the Council’s decision would remain unchanged it should be noted the Council owns and is responsible for the skatepark and the term ‘accountable body’ was not required.
b. To note funds raised to date.
c. To note the meeting to be held on Monday 26th July with Maverick industries.
d. Does the Council agree to permit businesses selling refreshments to be available on site during the Team Rubicon event?
13. Environmental Issues & Climate Change
a. Report on the Electric Vehicle Charging Point from Cllr Mattholie.
b. Update on Cornwall-wide Councillor Climate / environmental group.
14. Training and development
a. To agree a budget for the Council training / workshop event to be held at Millbrook Football Club on 13th August 2021.
b. Would any of Millbrook Parish Councillors be interested in joining Maker with Rame Parish Council on an ‘Introduction for new Councillors’ course via teams?
15. To agree actions regarding the review of the Emergency Plan