Date
September 17th 2024
Time
7:30 pm - 9:00 pm
1. Chair’s welcome and announcements
2. Apologies for absence.
3. To receive declarations of gifts, declarations of interest relating to matters on the agenda, in accordance with the Council’s Code of Conduct, and to consider any requests for dispensations. (please refer to the notes at the end of agenda).
4. Public forum and County Councillor report/update.
5. Approval of the minutes from previous meeting
6. Campaign on the safety of lithium-ion batteries and their disposal.
Does the Council wish to officially support the campaign?
7. Use of the Village Hall Car park and the Tanyard for a community event
(ii)To consider whether to combine the Christmas Lights Switch On event with the Christmas Market event.
8. Millbrook Skatepark Project
https://millbrook-pc.gov.uk/wp-content/uploads/2024/09/AI8.1-Millbrook-Skatepark-Project-accounts.pdf
8.2 Skatepark event: Update on an event to be held on 21st September 2024. (date previously set for 7th September – Minute 41, 18/07/2024) and to delegate the approval of the risk assessment and publicity for the event to the Clerk, in consultation with Chair & Vice Chair.
9. Finance
9.2 Parish Council Nationwide Savings Account: To note the balance on the account.
9.3 CCLA Investment Management Fund: To receive the latest statement
9.4 Bank reconciliation report: To receive the July and August 2024 bank reconciliation reports.
9.5 External audit: Update on communication for BDO LLP.
https://millbrook-pc.gov.uk/wp-content/uploads/2024/09/AI9.5-CO0088-Millbrook-Parish-Council-Final-Signed.pdf
9.6 Monthly report: To receive the Parish Clerk’s finance report.
9.7 Monthly payments: To note payments made since the last meeting and to approve the payments as presented by the Clerk, included in the list below, and any additional payments
10. Policies and procedures
10.1 Finance Committee Terms of Reference: To approve the Terms and Reference and the appointment of Cllr Roberts as Chair of the Finance Committee.
10.2 Financial Regulations: To approve the amendments to the Financial Regulations as recommended by the Finance Committee.
10.3 Vexatious Complaints policy: To review and consider adopting a Parish Council vexatious complaints policy.
10.4 Compassionate leave policy: To consider adopting a compassionate leave policy (see National Association of Local Council’s example template).
11. Assets & Open Spaces
11.1 Yellow rattle and wildflower sowing along the roadside verges: (i) To receive the notes from the meeting held on 3rd September 2024 and follow up email from Cormac Solutions’ Environment Area Manager.(ii) To consider reallocation of the agreed budget for Enhanscapes hessian-laying proposal to cover the costs of seeds and overseeing the project.
11.2 Topple testing in Millbrook Cemetery: To note the order, placed under Clerk’s delegated authority, for Comac Solutions Ltd to complete topple testing in Millbrook Cemetery (new section) at a cost of £271.72
11.3 Chatty bench: In view of the works required on the chatty bench to consider (a) approval of repair costs (b) replacing the bench with a new bench and reinstalling the chatty bench sign or (c) disposal of the bench and only replacing it when someone wishes to purchase a memorial bench.
12. Staff welfare
To consider approval of Parish Council workwear for the Council’s caretakers and if approved to agree a budget.
13. Traffic & Transport
13.1 West Street / Hounster Hill / B3247: Update on Cormac’s consultation.
13.2 St John’s Road pedestrian safety improvement: To provide an update
14. Torpoint Town Council Neighbourhood Plan
To consider a submitting a Parish Council consultee response.
15. Staff and Councillor training
To receive an update on training and to approve the transfer of budget funds from the staff training budget to the Councillor training budget.
16. Community newsletter
To consider producing an Autumn/Winter newsletter and if approved to agree a budget.
17. Climate and Environment
Updates on recent meetings.
18. Reports / updates from partnership organisation and Parish Council representatives
18.1 Community Area Partnership update – Cllr Roberts
18.2 Millbrook Village Hall Management Committee – Cllr Lewis
19. Correspondence and matters to note (for information only)
To receive a list for information purposes.
List of some of the matters to note and correspondence received during from mid 18/07/2024 to 12/09/2024
● Local Government Bulletins
● Rural Bulletins
● Cornwall Association of Local Councils – Training update August to November 2024 –
CALC News Round up – Hope for Cornwall:
Upcoming Event for Parish & Town Councils 17th September 2024 – Invitation to A Framework for Leisure – briefing by Julie Zessimedes, Cornwall Council Head of
Culture, Leisure and Libraries.
● Cornwall Council
– Contractor bulletin: Links for reporting hate crime.
– Town and Parish Council newsletters – Affordable Housing newsletter – South East Cornwall CAP members: Listening to residents 2024
– South East Cornwall event – South East Cornwall CAP members: Press release on Open Road Tolling decision by Joint Committee
– Cornwall Forestry: Pruning of tree along New Road. – Planning and Housing Specialist: Planning News for Local Councils & Agents
– Summer 2024 – Planning and Housing Specialist: Local Council Planning training event – 19 September 2024 – Affordable Housing newsletter
● Cormac Highways – Hounster Hill Feasibility Study consultation: 15th August 2024
● Cornwall Streetworks – Temporary Prohibition of traffic: Fore Street 14th August to 20th August to repair leaking comm pipe. Kier on behalf of South West Water. –
Temporary Prohibition of traffic: West Street, 13th August. Sunbelt rentals.
● Rame Peninsula Public Transport Users Group: Catch the Bus Month Partner Pack 2024 | Transport User Voice September 2024 & RPPTUS update.
● Seven Concerned Citiizens: Regional Response to Declared Climate Change -Public meeting 31st July 2024.
● Torpoint Town Council: Diabetes Awareness and information event Monday 9th September, from 2.00pm – 6.00pm at the Library and Community Hub
● Members of public: – Parsons Court – affordable housing development: Queries submitted to Cornwall Council Does CC-Highways/Cormac hold any post-2018 real data
to show improvement in traffic conditions on the central Millbrook network ? Should Cornwall Council be considering further housing development at his particular site while this has not been addressed ?
A query raised to Cornwall Council regarding lack of comment from Cornwall Highways. – Grass cutting schedules / maintenance of the village / comments filtered on
the Council’s Facebook page: Several queries from the same parishioner. – Grass cutting in the new cemetery: Complaint received over the length of the grass and
access to individual plots.
20. Future items for the agenda
To raise matters for future consideration at full council, committee or working group meetings.