Date
May 18th 2021
Time
7:30 pm - 9:00 pm
Agenda item 6C – Cornwall Council Code of Conduct for Local Councils
Agenda item 8 – Purchase of a picnic bench to be situated in the Tanyard
Agenda item 9 – The Clerk has obtained a quotation from a new contractor for painting / refurbishment of the tractor in the play park. A quotation of £1,024 for labour and materials has been received. Another contractor was approached to see if he wanted to quote but declined. A contractor application form has been complied, references have been obtained and the contractor has supplied a risk assessed.
Agenda item 12(i) Draft minutes of the Finance Committee meeting held on 29th April 2021
Agenda item 18 – Three insurance Companies have been contacted:
– Came & Company – the Council’s current insurance provider.
– BHIB Insurance
– Zurich insurance – no response.
The Clerk, in consultation with the Chair & Vice Chair, has reviewed the proposals
BHIB Insurance have offering best value in terms of price, cover and free subscription to Parish Online – Parish Online – Digital Mapping software for Town, Community and Parish Councils (parish-online.co.uk).
BHIB can have offered the opportunity of training for risk and data protection.
Recommendation: the Council accepts the proposal from BHIB Insurance – £1,116.88
Agenda item 19 – Contractors have been approached. Councillor’s have been supplied with a quotation, to included for the refurbishment of the tractor in the play park. The contractor has provided a references and a risk assessment.
Agenda item 20 – MPC Complaints policy (adopted November 2017)
Agenda item 21 – To note Council’s policies, procedures and practices in respect of its obligations under the freedom of information and data protection legislation.
(i) Publication Scheme & Freedom of information policy reviewed September 2020
(ii) Councillors should confirm they have read the privacy notice on the Council’s website. https://millbrook-pc.gov.uk/privacy/
(iii) The Council’s Data Protection Certificate is available on our website
https://millbrook-pc.gov.uk/wp-content/uploads/2021/05/Data-protection-registration-certificate-April-2021.pdf
(vi) Emails – The Joint practitioners’ advisory group | Practitioners’ Guide 2021 Changes:
P61, 5.169. New section on e-mails, use of personal email addresses “The addition of a section on the importance of smaller authorities using secure e-mail systems and gov.uk addresses re-inforcing last year’s letter from the Chair of JPAG encouraging every authority to have its own e-mail address which is owned by the authority rather than relying on the use of personal e-mail addresses that can change regularly. This will reduce the risk of correspondence going astray or being delayed.” https://www.nalc.gov.uk/library/our-work/jpag/3480-practitioners-guide-changes-2021/file.
Agenda item 22 – MPC Media Policy