b. To receive any declarations from members of any registerable in accordance with 5A of the Code of Conduct (Disclosable Pecuniary Interests)  and / or non-registerable 5B of the Code of Conduct (Non-Registerable Interests).

c. To consider members’ requests for dispensation (Standing Order 13d – Dispensation requests shall be in writing and submitted to the Proper Officer as soon as possible before the meeting, or failing that, at the start of the meeting for which the dispensation is required).

Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda (Standing Order 3e). The period of time designated for public participation at a meeting shall not exceed 30 minutes unless directed by the Chair of the meeting (Standing Order 3f).  A member of the public shall not speak for more than 3 minutes (Standing Order 3g)

5.1 Tree Management Plan (Minute 148.6, 21/01/2025)

To receive an update on a site meeting with Cllrs S Lewis, A Lewis, J Elworthy and Hill from Enhanscapes. (Full report to be presented in the November Full Council meeting)

5.2 MPC Parking Order (Minute 174.2, 17/03/26)

To receive an update from the Parish Clerk.

5.3 Millbrook Football Club (Minute 60, 25/08/2026)

To receive an update on communication from Millbrook Football Club (MFC) committee and to consider (a) Subject to MFC’s final confirmation, does the Parish Council support MFC installing permanent goals in main recreation field. (b) Does the Parish Council require the goal post nets to be removed after each game.

To approve the name of the new tractor, agree the purchase of a sign and associated costs.

5.5 Southdown development / allotments (Minute 69.2, 25/08/2026)

To receive an updated report detailing any further feedback.

5.6 Tree inspection report (Minute 72.1, 15/09/2026)

To receive a summary report provided by Cornwall Tree Consultancy and;

a. Cypress trees in Millbrook cemetery: To note the immediate action taken under delegated authority to approve the works for Tom Cox Tree Surgery the to trim back and tidy up the Cypress trees, to prevent further branch failure, by the entrance of Millbrook Cemetery (new section) at a cost of £250.00.  The report highlights the trees are approaching the end of their safe useful life expectancy and the Council should consider budgeting for removal, stump grinding and re-planting of the trees within the next two years.  (Note: The Finance Committee has recommended an increase in the budget for trees and planting).

b. Hybrid Black Poplar tree in Millbrook Tractor Park: To note and agree next steps regarding Cornwall Tree Consultancy’s recommendation of a reduction in height and radial spread of no more than 7.0m and then managing a 5-year cyclical re-pruning programme.

The report also states 2 no. branches require pruning / reducing to prevent branch snap.

c. Hybrid Black Poplar tree in the Junior Football Field: To note the feedback from the arboriculturist which states ‘The western tree in group G1294 has a decay fungal bracket at its base. It is in my professional opinion that there is likely to be sufficient sound (non-decayed) wood to continue supporting a full crown at this stage. However, this should be better confirmed with a detail assessment and a 3-d tomograph within the next 2-years. Wood properties of poplar species are generally weak, and decay is likely to spread further into the tree. The council should consider budgeting for either a detailed assessment or removal’ and agree next steps.  The report also states 1 no. branches require pruning / reducing to prevent branch snap.

5.7 Educational posters (dynamic and seasonal) (Minute 71.2, 15/09/2026)

To receive an update from Cllr S Woffenden.

5.8 Forest for Cornwall Grant Funding (Minute 72.2, 15/09/2026)

To receive an update on communication from Forest for Cornwall and to agree next steps

To receive an update on the purchase of the no dog fouling signage.

5.10 Website maintenance package (Minute 74.1, 15/09/2026)

There has been no action taken with this proposal as the email the Council received was an imitation of SeadogIT. The Company who has sent the email has been blocked and SeadogIT has been informed.

5.11 Newsletter (Minute 74.3, 15/09/2026)

To receive an update on the production of the community newsletter

6.1 Minutes of the previous full Parish Council meeting: To approve the minutes of the Full Parish Council meeting held on 15th September 2026. 

6.2 Minutes of the Finance Committee meeting: To approve the minutes of the Finance Committee meeting held on 5th October 2026.

7.1. Parish Council Funds:  To note the balances in the Parish Council’s Unity Trust accounts, Nationwide Building Society account, Public Sector Deposit Funds and petty cash funds.

7.2. Bank reconciliation: To note the bank reconciliation reports for September 2026.

7.3 Monthly finance report: To receive the Parish Clerk’s monthly report.

7.4 Finance Committee decisions and recommendations

a. Budget preparation report: To receive the Parish Clerk / RFO’s report presented to the committee.

b. Height Barrier – Greenland Car Park: To approve the committees’ recommendation regarding the budget a replacement height barrier.

c. 2027-28 budget line for trees and planting: To approve the committees’ recommendation to allocate £8,500 towards trees and planting in Council’s the 2027-28 budget.

d. 2027-28 budget line for insurance: To approve the committees’ recommendation to allocate £2,500 for insurance in Council’s the 2027-28 budget.

e. 2027-28 budget line for staffing costs: To approve the committees’ recommendation to allocate an increase of 3.30% for staffing costs in the Council’s 2027-28 budget.

f. Newsletter: To note the agreed advertising fees.

g. Cemetery fees: To review the cemetery management / burial fees and agree a fee for the permit costs for the memorial wall.

h. Internal Auditor: To approve the continuation of Julie Snooks as the Parish Council’s Internal Auditor for the 2025-26 accounts.

i. Asset Register: To approve the Council’s Asset Register.

7.6 Monthly payments: To note payments made since the last meeting and to approve the payments as presented by the Clerk

To consider approval of the quotation of £562.87 (excluding V.A.T.) from Cormac to carry out works to remove the resin and complete patch repairs by the entrance of the play park.

To consider the purchase of top soil to fill the areas by the goal posts and approve associated costs.

To review the quotations from Cormac and to consider the recommendation from the Finance Committee (Finance Committee minute 49v) to accept the quotation from Cormac to surface and restate two disabled parking bays for the sum of £3,082.32. (excluding V.A.T.)

To consider the options for the repair of the speed bumps in West Street Car Park and agree associated costs.

13.1 Correspondence: To receive a list of correspondence.

13.2 Reporting: To receive a list of issues reported to Cornwall Council / outside bodies.

13.3 Village Hall Committee: To receive an update from Cllr S Lewis.

13.4 Cornwall Area Partnership: Update from Cllr D Moorey.

13.5 Future meetings: To put forward items for consideration at future meetings and to confirm the date of the  next Parish Council meeting.