Full Parish Council meeting

Date

September 15th 2026

Time

7:30 pm - 9:00 pm


Millbrook Parish Council Full Council meeting

15th September 2026 at 7:30pm

Venue: The Balcony Room,  Millbrook Village Hall – AGENDA

1. Chair’s welcome and announcements

2. To receive apologies for absence.

3. To receive declarations of members gifts, declarations of interest relating to matters on the agenda, in accordance with the Council’s Code of Conduct, and to consider any requests for dispensations. 

a. Declarations of interests
b. To consider members’ requests for dispensation
c. Declaration of gifts or hospitality with a value of over £50.00.

4. Public forum and Cornwall Councillor report / update.

5 Minutes of the previous Full Parish Council meeting

5.1 Approval of the minutes of the Full Parish Council meeting held on 25th August 2026
5.2 Approval of the minutes of the Planning Committee meeting held on 21st July 2026

6. Updates / actions arising from the previous meetings.

6.1 Outstanding Actions from the progress report: To receive a report from Admin Support Officer and review outstanding projects / incomplete actions.

a. Tree Management Plan  (Minute 148.6, 21/01/2025).
b. Construction of a memorial wall in Millbrook Cemetery (Minute 54.2, 15/07/2025).
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI6.1b-Memorial-Walls.pdf
c. Cemetery Memorial box proposal (Letters to heaven) (Minute 54.3, 15/07/2025)
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI6.1c-Letters-To-Heaven.pdf
d. Installation of a purpose build barbecue (Minute 87, 16/09/2025).
e. Devon and Cornwall Inn – Community Right to Bid (Minute 136, 21/06/2026).
f. South West Water’s use of Millbrook Football Club Car Park (Minute 166.2, 17/03/2026).
g. Play Park Equipment – name of the new tractor and update on play park consultation (Minutes 175.2, 17/03/2026).

6.2 Revisions / further updates from previous decisions 

MPC Parking Order: To receive an update on communication from Cornwall Council and legal advice from Wellers Law Group.  Note: updated Parking Order will be presented to the Parish Council at the October meeting.

7. Millbrook Lake – communication with the Environment Agency

7.1 Midge Review Study: To receive an update.
7.2 Pollution in the lake: To receive an update on reported issues.
7.3 Ulva (sea lettuce): To receive an update on discussions between Cllr A Lewis, a parishioner and the Environment Agency.
7.4 Ecological Survey of Millpond, Millbrook Lake: To receive a copy of the report from February 1995, produced by Environmental Consultants (CTNC) Ltd (Cllr J Elworthy’s paper version scanned from when she was a previous member of the Parish Council).

8. Southdown Road development

8.1 Gilbert & Goode – Contractors for LiveWest: To receive updates and the meeting notes from the meeting held on 20th July 2026, and  with CC Ewert, MPC Chair and Vice Chair, The Parish Clerk, the Site Manager and Build Manager for the Southdown Development.
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI8.1-20260720-Meeting-with-Gilbert-and-Goode.pdf
8.2 Allotments:  To review communication regarding the proposed allotments and to agree next steps.
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI8.2-LiveWest-Allotments.pdf

9. Finance

9.1. Parish Council Funds:  To note the balances in the Parish Council’s Unity Trust accounts, Nationwide Building Society account, Public Sector Deposit Funds and petty cash funds.
9.2. Bank reconciliation: To note the bank reconciliation reports for July and August 2026.
9.3 Monthly finance report: To receive the Parish Clerk’s finance report.
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI9.3-Finance-report.pdf
9.5 2026-27 National Salary Award / The National Joint Council for Local Government Services (NJC) agreement for the new pay scales: To note The National Association of Local Councils (NALC) has published the national salary pay scales 2026-2027 for clerks and other employees employed under the terms of the model contract or Green Book terms.  These pay rates are applicable from 1 April 2026 to 31 March 2027.
9.6 Monthly payments: To note payments made since the last meeting and to approve the payments as presented by the Clerk.
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI9.6-Monthly-payments.pdf

10 Climate and Environment Group

10.1 Updates: To receive the meeting notes from the meeting held on 1st September 2026 and an update from the Peoples Emergency Briefing – Cllr S Woffenden
10.2 Educational posters (dynamic and seasonal): To approve a budget for posters to be displayed in the graveyard / lake / wooded parkland.
10.3 Family Lake trail event – Spring 2027:  Proposal to host an event in Spring 2027 – see information from previous event 2019 organised by Cllr E Woffenden.

11. Open Spaces 

11.1 Tree Inspection report: To receive the QTRA reports from Cornwall Tree Consultancy and to agree actions.
https://millbrook-pc.gov.uk/wp-content/uploads/2026/09/AI11.1-Millbrook-Tree-Report-Key-Findings-and-Action-August.pdf
11.2 Forest 4 Cornwall Grant funding: To review the funding criteria and agree actions.
11.3 Dogs in the junior football field and tennis courts: To agree appropriate sign to deter owners exercising their dogs in these areas and agree associated costs.

12. Grants & Donations

To consider the request for funding support from Cornwall Air Ambulance.

13. Publicity

13.1 Website: To review the communication from Seadog IT, to consider whether to proceed with the recommendations and approve associated costs.
13.2 Social media: Does the Parish Council wish to set up an Instagram account linked to the Parish Council’s Facebook page?
13.3 Newsletter: Does the Parish Council wish to produce a newsletter?  If yes, the Parish Council should agree broad content and timescales?

14 Millbrook Public toilets

14.1 Mural for the outside of the public toilets: To discuss ideas and consider inclusion in the budget for 2027-28. (Proposal from Cllr J Elworthy)
14.2 Cleaning: To consider approval of costs for additional cleaning.
14.3 Waterless urinals: To receive the quotation for cartridges and bacterial cleaner.
14.4 Emergency call system for the disabled toilet: To note the quotation accepted under Clerk’s Delegated Authority for works on the disabled toilet.

15. Policies and procedures – to review and approve the policies / procedures listed below

16. University of Exeter’s Penryn Campus (Tremough) – Letter of concern from Redruth Town council regarding the proposed reduction of staff and services.

To review the communication circulated from Cornwall Association of Local Councils and to consider supporting Redruth Town Council regarding the future of Penryn Campus.
(Proposal from Cllr S Woffenden)

17 Correspondence / matters to note / reports and updates from Parish Councillors (for general discussion / updates only – not for decisions)

17.1 Correspondence: To receive a list of correspondence.
17.2 Reporting: To receive a list of issues reported to Cornwall Council / outside bodies.
17.3 Village Hall Committee: To receive an update from Cllr S Lewis.
17.4 Cornwall Area Partnership: Update from Cllr D Moorey.
17.5 Future meetings: To put forward items for consideration at future meetings and to agree the date for the next Parish Council meeting.
Download Agenda
Download Minutes