Full Parish Council meeting

2. To receive apologies for absence.

3. To receive declarations of members gifts, declarations of interest relating to matters on the agenda, in accordance with the Council’s Code of Conduct, and to consider any requests for dispensations. 

4. Public forum and Cornwall Councillor report/update.  

5. Approval of the minutes from previous meeting and to receive notes from working groups / informal meetings.

6. Updates / actions arising from the previous meetings.

To consider the request from Dirty Duck Soda to have a pop-up stall at the skate park and/or the Tanyard in Millbrook (dates to be confirmed)

8.1 Use of the main recreation field (Previously discussed under Minute 30, 17/03/2026)

To agree the format of the survey and the consultation process (please refer to the document from the Parish Clerk)

To consider sample testing the fruit, including the blackberries, in the recreation park / community orchard for alterations in toxic chemicals and approve a budget for associated costs.  (Proposal from Cllr Elworthy)

To consider the proposal from Pete Gold

To agree to seek quotations for a Quantified Tree Risk Assessment, any steps regarding surveying the Poplar tree (to include removal of the ivy) in the tractor park and associated costs.

To receive an update on action taken and communication with Cornwall Council / Cormac.

To receive an update on the scything, harvesting and communication with Cormac (Landscaping East division) and to approve a budget for the purchase of wildlife seed mix.

a. To review and consider the proposal from Merryn Gardens

b. To consider and any costs implications for Millbrook Parish Council completing a cut on the small section of the roadside verge between the 20mph and the first tree. (https://what3words.com/himself.drainage.narrates)

To receive the annual play inspection reports
https://millbrook-pc.gov.uk/wp-content/uploads/2026/07/AI9-Tractor-Park-Annual-Inspection-Report-June-2026.pdf

i. A clearer and more modern governance framework

ii. Strengthening and simplifying decision-making

iii. A fundamentally improved board structure

iv. More robust but proportionate accountability

v. Reduced administrative burden

vi. A clearer role and purpose for the Association.

11.1. Council’s cash, bank and savings account balances: To receive an update of the Parish Clerk the Parish Council funds.

11.2. Bank reconciliation: To note the bank reconciliation report for June 2026.

11.3 Monthly finance report: To receive the Parish Clerk’s finance report.

11.4. Monthly payments (July 2026): To note payments made since the last meeting and to approve the payments as presented by the Clerk, included in the list below, and any additional payments presented in the meeting, which can be submitted for approval at the discretion of the Chair. (Where applicable, amounts include V.A.T).  Note: where Councillors have declared an interest and vacated the meeting these payments  should be approved separately.

References: C.D.A = Clerk’s delegated authority, S.I. = Standing item (Employment terms / Contractors – general maintenance / Utilities)

(i). The list below includes payments made since the last meeting which were not included on the payment listing from the previous meeting.
11.5 Monthly payments (August 2026)
Due to not having a scheduled standard Full Council meeting in August 2026, the Council is being asked to approve any Standing Item and items made under the Clerk’s delegated authority. A list will be provided for the September meeting.

12. Grant funding application request  

13. Office administration

14. Car park facilities / use of the village hall car park 

15. Preliminary Consultations – Proposed Diversion of Unrecorded Rights and the Extinguishment of Public Footpath 12

16 Correspondence / matters to note / reports and updates from Parish Councillors (for general discussion / updates only – not for decisions)

17. Closed session