Full Council Meeting


March 21st 2023


7:30 pm - 9:30 pm

1. Apologies for absence

2. Declarations of gifts and declaration of interest on any agenda item

3. Dispensation – To consider any requests for dispensations relating to agenda items.

4. Public forum and County Councillor report / update

5. Chair’s Announcements

6. Clerk’s report / update 
Correspondence and matters to note

7. Approval of the minutes from previous meeting:
Minutes of the previous full Parish Council meeting: To approve the minutes of the Full Parish Council meeting held on Tuesday 21st February 2023.

8. Finance
8.1 Council’s bank balance: To note the Council’s Unity Trust bank balance (to be updated in the Council meeting). £102,761.77 as at 16th March 2023.
8.2 Council’s savings account balance: To note the balance in the Nationwide Building Society Account. £50,600.91 as at 1st March 2023.
8.3 CCLA Investment Management Fund: To note the February 2023 statement detailing £50,000 in the Public Sector Deposit Fund.
8.4 Bank reconciliation: To note the bank reconciliation report for February 2023
8.5 Finance report: To review the Clerk’s Finance report.
8.6. Monthly payments: To note payments made since the last meeting and to approve the payments as presented by the Clerk, included in the list below and any additional payments presented in the meeting, which can be submitted for approval at the discretion of the Chair.
8.7 Payroll Service Providers: To approve the service cost increase from One Less Worry Payroll Service from £30.00 to £32.25 a month.
Email received from One Less Worry Payroll Service 23/02/2023: “With effect from the 1st April 2023, we will be increasing our charges by 7.5%, this has been a difficult decision to make, but with the cost of living being so high and living wage being increased by 9.9%, I am sure you will understand.”
8.8 Asset Register: To approve the Council’s updated Asset Register.
8.9 Statement of Internal Control: To review the Council’s Statement of Internal Control
8.10 Risk Management Scheme: To review the Council’s Risk Management Scheme

9 Millbrook Village Hall representative
To appoint a Millbrook Parish Council representative for the Millbrook Village Hall Management Committee.

10. Community support
10.1 Grant funding / donation request from the Black Prince Flower Boat Festival Committee: To consider the funding request of £500 towards the running costs of the Annual May Day event for Millbrook, Kingsand and Cawsand.
10.2 Permaculture Kernow: To review the communication from Permaculture Kernow, and to consider, in principle, subject to agreement from Cornwall Council, whether to support the organisation’s Millbrook Orchard proposal on part of the green space near West Street Car Park and play area.
10.3 Christmas and Event meeting notes: To receive the notes from the Christmas and Events meeting held on 28th February 2023.
10.4 Coronation of King Charles III Event: To receive a progress update report from the Clerk.

11. Climate and Environment:
ORCS Grant: To review the options regarding the On-Street Residential Parking Scheme funding for the Electric Charging Points in West Street Car Park and to consider the options of (a) the repayment of £2,228 to the funders or (b) allocating the funds towards another scheme.

12. Council Assets and Amenities
12.1 Millbrook Tractor Park entrance: To consider approval of the quotation from Vitaplay to lay a safety surface path from the Tractor Park gate up to the roundabout safety surface.
12.2 Millbrook Roundabout safety surfacing: To select the colour of the safety surfacing around the new roundabout.
12.3 Tanyard roof: To consider the quotations to provide a temporary roof for the Tanyard to provide cover for the Coronation event and other events during the summer of 2023.
12.4 Millbrook Skatepark Project: Update on the tender submission.
12.5 Event signage: To approve the purchase for event signage as detailed in the supporting document.

13. Traffic and Transport
13.1 Hounster Hill Feasibility Study: To note the communication (via CC Kate Ewert) from the residents of West Street, to review the report detailing the timeline of communication relating to the Hounster Hill Feasibility Study and to agree next steps.
13.2 Blindwell Hill / Cornwall Community Network Panel: To review the status of Millbrook Parish Council’s submission for the Cornwall Community Network Panel Highway Improvement Schemes.

14. Dog Enforcement / Service Level Agreement
To consider the proposal from Torpoint Town Council to continue with the Service Level Agreement for Enforcement Services.

15. Publicity
Does the Council agree to the distribution of a newsletter? If yes, does the Council agree to print copies for every household in the Parish for the letter to be distributed with the invitations for the King’s Coronation Event. (See report from the Clerk and draft newsletter from the Admin Support Officer).

16. Cemetery Management
16.1 Update the Clerk’s Cemetery Management Training (see report)
16.2 To approve the Cemetery Management Regulations
16.3 To agree next steps relating to unpaid burial fees.